Resources / 17 September 2026
A stock difference is a question. Start there.
A variance tells you that the expected and recorded stock positions differ. It does not, on its own, tell you why. Start by checking the information behind the number.
Confirm the count
Check that the correct product, quantity and unit were recorded. Review open containers and any stock held away from the usual storage area. If something looks unexpected, a focused recount may be worthwhile.
Review the records
Look for relevant deliveries, transfers, production and changes to recipe or product information. Check that the activity relates to the stock period being reviewed.
Talk to the people involved
Ask clear, factual questions. The team receiving a delivery or moving stock may have the context needed to explain a difference. Avoid treating a variance as proof of wrongdoing.
Record the outcome
Capture the explanation, correction or next action. A useful investigation should leave the next person with a clearer record and help prevent the same question recurring.